Environmental Policy
Document Ref: QMS-EP-002
Version: 1.0
Approved by: Managing Director
Reviewed: Reviewed Annually
Next Review Date: 13th June 2026
1. Purpose
AESN Ltd recognises that even as a service-based organisation with a relatively low environmental footprint, our operations have an impact on the environment. This Environmental Policy outlines our commitments to environmental protection, sustainable practices, and carbon reduction, aligned with our goal to reach Net Zero emissions by 2035, as stated in our official Carbon Reduction Plan (2024) (refer Appendix A).
We integrate environmental considerations into our Quality Management System (QMS) under ISO 9001, recognising that climate change and resource efficiency influence business continuity, service delivery, and stakeholder expectations.
2. Scope
This policy applies to:
- All employees, contractors, and visitors
- All operational and administrative processes
- All office locations and remote-working activities
- All environmental impacts included within our Carbon Reduction Plan
3. Our Environmental Commitments
AESN commits to:
3.1 Achieving Net Zero by 2035
As stated in our Carbon Reduction Plan (2024), AESN will reduce emissions across all scopes (1, 2, and selected 3) through structured ongoing initiatives.
3.2 Monitoring and Reducing Greenhouse Gas Emissions
Our baseline emissions (2024) are:
- Scope 1: 0 tCO₂e
- Scope 2:8 tCO₂e
- Scope 3:215 tCO₂e
- Total:015 tCO₂e
AESN will continue to review, monitor, and reduce emissions annually.
3.3 Maintaining a Carbon Reduction Plan
AESN has adopted a documented Carbon Reduction Plan aligned with PPN 06/21 and SECR guidance. We commit to maintaining this document and updating it annually with measured progress.
3.4 Implementing Carbon Reduction Initiatives
We have already completed the following improvements:
- LED lighting installed, reducing electricity usage
- Telecommuting policy reducing commuting emissions by 20%
- Digital document management reducing paper usage by 50%
- Office recycling programme
Future planned initiatives include:
- Transition to renewable electricity
- Encouraging the use of electric vehicles
- Further reduction in commuting
- Use of eco-friendly office supplies
3.5 Minimising Resource Use
AESN will:
- Reduce paper use through digital transformation
- Promote responsible use of energy and office equipment
- Encourage recycling and responsible waste handling
- Reduce unnecessary business travel
3.6 Sustainable Procurement
Where possible, AESN will select suppliers who demonstrate:
- Ethical and environmentally responsible practices
- Low-carbon products or services
- Compliance with the Modern Slavery Act
4. Climate Change Consideration
In line with ISO 9001 requirements to consider external issues, AESN identifies climate change as a relevant factor affecting:
- Staff travel
- Office safety and accessibility
- Business continuity
- Client staffing requirements
- Energy usage
AESN maintains mitigation strategies within its Carbon Reduction Plan and Business Continuity procedures.
5. Legal & Regulatory Compliance
AESN commits to:
- Meeting all applicable environmental laws and regulations.
- Complying with SECR, PPN 06/21, and GHG Reporting Protocol.
- Ensuring Scope 1, 2, and selected Scope 3 emissions are reported accurately.
- Maintaining documentation for audits and tenders.
6. Roles & Responsibilities
- Managing Director: Oversees environmental strategy and net-zero commitments.
- Compliance Manager: Maintains the Carbon Reduction Plan, tracks emissions, and leads audits.
- Office Manager: Ensures resource efficiency, controls paper/energy use.
- Employees: Follow environmental practices and report opportunities for improvement.
7. Continual Improvement
AESN aims to reduce emissions by at least 10% by 2029, progressing toward Net Zero by 2035.
We will:
- Review this policy annually
- Update the Carbon Reduction Plan with measured emissions
- Identify new opportunities for reduction
- Report progress to stakeholders
8. Communication
This policy will be:
- Shared with all staff
- Included in induction programmes
- Displayed on internal systems
- Available to clients and suppliers upon request
- Reviewed during Management Review sessions
Annex A
Carbon Reduction Plan (Published on August 2024- Baseline)
Goal: AESN is committed to achieving Net Zero emissions by 2035.
This annex contains the detailed carbon footprint, scope breakdown, reduction initiatives, and Net Zero commitments.
